Rights and Reproductions Coordinator

The Rights and Reproductions Coordinator serves as the rights, permissions, and licensing expert for the Jewish Museum. This position oversees all policies, procedures, and activities involving intellectual-property rights for the museum’s publications, programs, and temporary exhibitions, as well as the permanent collection.

The Coordinator manages the acquisition of intellectual-property rights for use in the exhibitions, public programs, publications, advertising, promotions, and merchandising of the museum, including images, text, footage, music, and other audiovisual elements. The Coordinator also serves as point person for requests to the museum for images and other media (for example, text and footage) and serves as liaison to Art Resource (the licensing partner of the Museum) in request fulfillment.

The Coordinator also works with TJM staff to implement the new DAMS to centralize the archiving, distribution, and access of images, footage, and other assets and provide rights information to museum staff and external clients.

Department: Program Administration
Reports to: Director of Publications
Date posted: October 26, 2017
FLSA Status: Non-Exempt
Schedule: Full-Time


  • Clear rights and collect digital files from outside providers and rightsholders for use in exhibition catalogues, merchandise, website, and promotional print/digital uses; ensure that assets obtained meet the museum’s guidelines for reproduction;
  • Maintain records of incoming and outgoing image permissions, including status, fees, approvals, and procedures for renewal;
  • Conduct research to determine intellectual-property rights status, including copyright and third-party rights; correspond with rightsholders and agencies such as ARS and VAGA; provide due diligence in cases of potential orphan works and unknown-copyright assertion;
  • Working with curators and in-house counsel, secure blanket permission or nonexclusive contracts for new museum acquisitions; review rights, reproductions, and intellectual-property clauses in all museum contracts; develop and update museum intellectual-property best practices;
  • Collaborate on the development and maintenance of a rights data-management module based on The Museum System (TMS) in the museum’s DAMS (NetX);
  • In collaboration with digital-media staff, update and maintain current copyright notices and related rights information on the museum website;
  • Write image captions and photograph credits when necessary; and
  • Occasionally represent the museum at relevant conferences and seminars;
  • Other tasks as requested by supervisor.


The ideal candidate will be an individual who is creative, results-driven, energetic, dedicated, diplomatic, and able to maintain a sense of humor and grace under pressure.


  • A BA in the humanities, ideally in Museum Studies or a related field;
  • At least 3 years of experience in a rights acquisition position, preferably within an art museum or image archive;
  • A thorough and up-to-date understanding of intellectual property law, including “fair use” and similar copyright issues;
  • Ability to manage several projects at once and to handle deadline needs from several departments;
  • Basic understanding of digital-imaging standards and formats;
  • Familiarity with TMS, digital-asset management systems, and print/media technologies;
  • Ability to work collaboratively with others as part of a team as well as independently; and
  • Excellent oral and written communications skills.

To apply, please submit a cover letter and resume to:

Associate Director, Human Resources
The Jewish Museum
Phone: 212.423.3286

The Jewish Museum is an Equal Opportunity Employer.